Sandstone Trail Races 2024

Terms and Conditions

1: Conditions of Entry

By entering any events as made available on this website, competitors are agreeing to abide by the following ‘Terms & Conditions' as outlined below.

2: Confirmation of Entry

Satisfactory completion of transaction through the online payment system confirms the applicants place in the event for which they have applied.

3: Event Information

All necessary Event Information pertaining to individual events are published on here. Please note that details of individual events as published on event specific entry forms and provisional event information is subject to change.

Updated details of any alterations to Provisional Event Information initially issued will be made available on the web no later than one week prior to the event date. It is the responsibility of participants to ensure they have accessed the relevant information relating to their event.

4: Event Withdrawal

Organising a race incurs considerable costs and these costs are met a long time before race day. The withdrawal policy is in place to protect the athletes who have entered the suppliers and also the organisers.  It is for this reason that there will be no refunds under any circumstances.

Please note, if you are injured in an accident, please claim the cost of your race entry back from the other party, we will fully support you efforts to do this wherever possible. Remember they are at fault for your loss, not you and not us. 

5: Attempted Swapping of entries

Please note that the swapping of entries between participants is strictly forbidden as it invalidates insurances undertaken by the event organisers to cover the event.  Please only do this via our online transfer facility.

6: Registration

Details of event registration times relating to specific events will be posted on here. All athletes are required to attend registration within the times specified. Applicants who do not attend registration within these times may not be allowed to participate, and will lose their right to a place in that event. It is the responsibility of participants to ensure they have accessed the relevant information relating to registration at their event.

7: Photography

The event organisers maintain the right to use images and photographs taken by their contracted photographers and volunteers at the event without informing of or recompense to event participants. These images can be used for promotional purposes as undertaken by the event organisers and their partners, which will cover a range of possible uses including advertising press and media, printed information items, editorial coverage and any other promotion directly related to the event organisers or their sponsors.

8: Event Changes

The above named Event organisers have the right to change any aspect of the event for the reason of safety without prior notice.

9: Event Cancellation If for reasons beyond the control of the Event organisers, including an ‘act of God’ due to unforeseen, naturally occurring phenomenon that were unavoidable, the event, which applicants have entered is cancelled or postponed the applicants will not be permitted to a refund.  Every effort will be made to re-schedule however this may not be possible and we do not offer refunds in the event of a bad weather cancellation.

10: Right of refusal for entry

The Event organisers maintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, the promoting organisation, their sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the event organisers to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors.